| Types of Records | Official Repository | Duration (Years) |
| Academic Action (Dismissal, etc.) | Registrar | 5 years |
| Academic Records (Transcript, etc.) | Registrar | Permanent |
| Advance Placement | Registrar | 5 years |
| Application for Graduation | Registrar | 5 years |
| Applications for Re-admission | Registrar | 5 years |
| Catalogs | Registrar | |
| Change of Grade Forms | Registrar | Permanent |
| Change of course (add/drop) | Registrar | 5 years |
| Class Lists | Registrar | Permanent |
| Change of Major | Registrar | 5 years |
| Class Schedules | Registrar | Permanent |
| Commencement Programs | Registrar | Permanent |
| Medical Withdrawal Relevant | Registrar | 5 years |
| Correspondence | Registrar | 5 years |
| Credit by Exam Reports | Registrar | 5 years |
| Curriculum Change Forms | Registrar | 5 years |
| Degree Application | Registrar | 5 years |
| Degree Audit Records | Registrar | 5 years |
| Academic Standing | Registrar | 5 years |
| Grade Submission/ Verification Data (instructors) | Registrar | Permanent |
| Graduation Lists | Registrar | Permanent |
| International Student Forms (visa documentation, etc.) | CGE | 3 years |
| Military Documents | Registrar | 5 years after graduation or date of last attendance |
| Veterans Certification Records | VETS Center | 3 years after graduation or date of last attendance |
| Certifications | | |
| Name Change Authorizations | Registrar | 5 years |
| Transfer Credit Evaluations | Registrar | 5 years after graduation or date of last attendance |
| Transcripts | Registrar | Permanent |
| Transcript Request Forms | Registrar | 5 years |
| Withdrawal | Registrar | 5 years |
| Requests and Disclosures of Personally Identifiable Info | Registrar | Permanent |
| Waivers of Rights of Access (FERPA) | Registrar | Until terminated by student / permanent |
| Financial Aid Records | FinAid | 5 years after last date of enrollment |
| Federal Aid (Perkins, FSEOG, ACG, SMART, PELL) | FinAid | 5 years after end of award |
| Financial Aid History for Transfer Students | FinAid | 5 years from award year |
| PHEAA Grant Award Reconciliation Rosters | FinAid | 5 years from certification date |
| Audit and Review Reports | FinAid | 5 years from award year |
| Other Records Pertaining to Financial Responsibility / Standards of Admin. Capability | FinAid | 5 years from award year |
| Federal Work-Study Payroll Records | FinAid | 5 years from award year |
| Records Supporting Data on Required Reports, Such as: | FinAid | 5 years from award year |
| -SFA Program Reconciliation Reports | | |
| -Audit Reports and School Response | | |
| -Pell Grants Statements of Accounts | | |
| -Accrediting and Licensing Agency Reports | | |
| The Student Aid Report (SAR) or Institutional Student Info Record (ISIR) | FinAid | 5 years from award year |
| Application Data Submitted to the Department of Education or Lender by the School on Behalf of the Student | FinAid | 3 years from award year |
| Documentation of Student's Eligibility | FinAid | 5 years from award year |
| Financial Aid History for Transfer Students | FinAid | 5 years from award year |
| Documentation of Student's Satisfactory Academic Progress | FinAid | 5 years from award year |
| Data Used to Establish Student's Admission, Enrollment Status, Period of Enrollment | FinAid | 5 years from award year |
| Documents Used to Verify Applicant's Data | FinAid | 5 years from award year |
| Documentation Related to the Receipt of Aid, Such As: | FinAid | 5 years from award year |
| -Amount of Grant, Loan, FWS Award; and Calculations used to determine aid amounts | | |
| Date and Amount of Disbursements | FinAid | 5 years from award year |
| Documentation of Initial or Exit Loan Counseling | FinAid | 5 years from award year |
| Reports and Forms Used for Participation in the SFA Program | FinAid | 5 years from award year |
| Documentation Supporting the School's Calculation of its Completion/Graduation of Transfer-Out rate | FinAid | 3 years from award year |
| Campus-Based Aid (Perkins Loan, SEOG, and Federal Work Study) | FinAid | 5 years from end of award year |
| Pell Grant | FinAid | 5 years from end of award year |
| Fiscal Operations Report (FISAP) | FinAid | 5 years from end of award year report submitted |
| Perkins Original Promissory Notes | FinAid | Until Loan is Satisfied or documents needed to enforce obligation |
| Records of Student Accounts | FinAid | 5 years from award year |
| Account Collection Data (Non-Perkins) | Student Accounts | 6 years |
| Accounts Receivable Statements (Bills) | Student Accounts | 3 years |
| FFEL Loans All Other Documents | Student Accounts | 5 years after end of award |
| Paid Grant Reconciliations | Student Accounts | 5 years from date of document |
| Perkins Payment Records | Student Accounts | 5 years after end of award |
| Perkins Personal Data Forms | Student Accounts | 3 years from date when loan is paid in full |
| Student Refund Policy and Schedules | Student Accounts | 6 years |
| Residency Verification | Student Accounts | 6 years after submission |
| Tuition and Fee Charges | Student Accounts | 6 years |
| 1098T | Student Accounts | 7 years (online) |
